Data and Privacy Policy
Climate Justice Universities Union Privacy Policy – Updated January 2026
Privacy Policy
This is the privacy policy for the Climate Justice Universities Union. As of early 2026, Faculty for a Future is a subsidiary of the Climate Justice Universities Union so this policy is relevant to both organisations. Faculty for a Future and the Climate Justice Universities Union understand that privacy and how personal data may be used is very important. We respect and value the privacy of everyone who visits our websites and signs up to receive our communications. We will only collect and use personal data in ways that are described here and in ways that are consistent with our obligations and your rights under the law.
Please read carefully this Privacy Policy
About Us
Our sites are owned and operated by the Climate Justice Universities Union. Data Protection
Officers for the Climate Justice Universities Union are Colm O’Neill, tech justice coordinator on the coordinating team and Jennie Stephens, co-convenor and member of the coordinating
team member. Specific concerns or suggestions can be communicated by email to the
Climate Union email address: climatejusticeuni@proton.me
- What Does This Policy Cover?
This Privacy Policy applies only to use of our sites and the information provided when
individuals joined as members of either Faculty for the Future or Climate Justice Universities
Union. Our websites may contain links to other websites. Please note that we have no control
over how your data is collected, stored, or used by other websites and we advise you to check
the privacy policies of any such websites before providing any data to them. - What Is Personal Data?
Personal data is defined by Ireland’s Data Protection Commission and the Data Protection
Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an
identifiable person who can be directly or indirectly identified in particular by reference to an
identifier’. In simpler terms, personal data is any information about you that enables you to
be identified. Personal data covers obvious information such as your name and contact
details, but it also covers less obvious information such as identification numbers, electronic
location data, and other online identifiers. - Your Rights
Under the Data Protection Legislation, you have the following rights, which we will always
work to uphold:
• The right to be informed about our collection and use of your personal data. This
Privacy Policy should tell you everything you need to know, but you can always
contact us to find out more or to ask any questions using the details in Part 12.
• The right to access the personal data we hold about you. Part 11 will tell you how to
do this.
• The right to have your personal data rectified if any of your personal data held by us
is inaccurate or incomplete. Please contact us using the details in Part 12 to find out
more.
• The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any
of your personal data that we hold. Please contact us using the details in Part 12 to
find out more.
• The right to restrict (i.e. prevent) the processing of your personal data.
Climate Justice Universities Union Privacy Policy – Updated January 2026
• The right to object to us using your personal data for a particular purpose or purposes.
• The right to withdraw consent. This means that, if we are relying on your consent as
the legal basis for using your personal data, you are free to withdraw that consent at
any time.
• The right to data portability. This means that, if you have provided personal data to us
directly, we are using it with your consent or for the performance of a contract, and
that data is processed using automated means, you can ask us for a copy of that
personal data to re-use with another service or business in many cases.
• Rights relating to automated decision-making and profiling. We do not use your
personal data in this way.
For more information about our use of your personal data or exercising your rights as
outlined above, please contact us using the details provided in Part 12. It is important that
your personal data is kept accurate and up-to-date. If any of the personal data we hold about
you changes, please keep us informed as long as we have that data. Further information about
your rights can also be obtained from Ireland’s Data Protection Commission (DPC).
If you have any cause for complaint about our use of your personal data, you have the right to
lodge a complaint with the Data Protection Commission. We would welcome the opportunity
to resolve your concerns ourselves, however, so please contact us first, using the details in
Part 12 - What Data Do We Collect and How?
Depending upon your use of our sites, we may collect and hold some or all of the personal
data set out in the table below, using the methods also set out in the table. We do not collect
any ‘special category’ or ‘sensitive’ personal data or personal data relating to children or data
relating to criminal convictions and/or offences.
Data Collected How we Collect the Data
Identity information
including name and job title.
Forms our audience complete
on https://facultyforafuture.org/ and
https://climatejusticeuniversitiesunion.org publicly available
external websites such as organisation “team” pages, LinkedIn
and social media.
Contact information
including email address,
telephone number including
area code, place and
department of work, and
job title.
Forms our audience complete
on https://facultyforafuture.org/ and
https://climatejusticeuniversitiesunion.org and publicly available
external websites such as organisation “team” pages, LinkedIn
and social media.
The tools and platforms utilised by the Climate Justice Universities Union are in place to
support the Union’s mission. These have been carefully selected and, as much as possible,
adhere to Open Source and open access principles. The web pages are published either via the
Static Site Generator ‘11ty’ or the Content Management System Ghost. Both these publishing
tools are ‘self-hosted’, on a dedicated Virtual Private Server, used exclusively for the
activities of the Union. The publishing tools may rely on third-party tools for mass mailing
and donation collection (namely Mailgun and Stripe). We strive to share as little information
as possible with these external providers, however, their own data retention policies apply.
Climate Justice Universities Union Privacy Policy – Updated January 2026
The community tool Mattermost (forked version ‘Mostlymatter’) is also self-hosted and
accessible to members only. All statements layed out in this document apply to these named
tools, but not to the third party tools. - How Do We Use Your Personal Data?
Under the Data Protection Legislation, we must always have a lawful basis for using personal
data. The following table describes how we will or may use your personal data, and our
lawful bases for doing so:
What we Do What Data Our Lawful Basis
Communicating with you.
Email
address and
phone
number
We are seeking to partner with
you and so store this data as a
legitimate business interest.
Supplying you with information by email that you
have opted-in-to (you may opt-out at any time by
emailing climatejusticeuni@proton.me).
Email
address and
phone
number
We will update you as the
project develops including
information not directly related
to you as a legitimate business
interest.
We will NOT use your personal data for marketing purposes. We will always work to fully
protect your rights and comply with our obligations under the Data Protection Legislation and
the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will
always have the opportunity to opt-out. We do not use automated systems for carrying out
decision-making and/or profiling.
We will only use your personal data for the purpose(s) for which it was originally collected
unless we reasonably believe that another purpose is compatible with that or those original
purpose(s) and need to use your personal data for that purpose. If we do use your personal
data in this way and you wish us to explain how the new purpose is compatible with the
original, please contact us using the details in Part 12.
If we need to use your personal data for a purpose that is unrelated to, or incompatible with,
the purpose(s) for which it was originally collected, we will inform you and explain the legal
basis which allows us to do so.
In some circumstances, where permitted or required by law, we may process your personal
data without your knowledge or consent. This will only be done within the bounds of the
Data Protection Legislation and your legal rights. - How Long Will We Keep Your Personal Data?
We will keep your personal data for as long as the Climate Justice Universities Union is in
existence. - How and Where Do You Store or Transfer My Personal Data?
Your personal data will be fully protected under Data Protection Legislation. All your data is
stored in the cloud. We ensure that your personal data is protected. For further information,
please refer to the Data Protection Commission. Please contact us using the details below in
Part 12 for further information about the particular data protection safeguards used by us
when transferring your personal data to a third country.
Climate Justice Universities Union Privacy Policy – Updated January 2026
The security of your personal data is essential to us and to protect your data, we take a
number of important measures, including the following:
• limiting access to your personal data to those employees, agents, contractors, and
other third parties with a legitimate need to know and ensuring that they are subject to
duties of confidentiality;
• procedures for dealing with data breaches the accidental or unlawful destruction, loss,
alteration, unauthorised disclosure of, or access to, your personal data including
notifying you and/or the Data Protection Commissioner’s Office where we are legally
required to do so. - Do We Share Your Personal Data?
We will not share any of your personal data with any third parties for any purposes, subject to
the following exception. If we sell, transfer, or merge parts of our business or assets, your
personal data may be transferred to a third party. Any new owner may continue to use your
personal data in the same way(s) that we have used it, as specified in this Privacy Policy.
In some limited circumstances, we may be legally required to share certain personal data,
which might include yours, if we are involved in legal proceedings or complying with legal
obligations, a court order, or the instructions of a government authority. - Can You Withhold Information?
You may access certain areas of our site without providing any personal data at all. However,
to use all features and functions available on our site you may be required to submit or allow
for the collection of certain data. - How Can You Access Your Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that
personal data and for a copy of it (where any such personal data is held). This is known as a
“subject access request”. All subject access requests should be made in writing and sent to the
email or postal addresses shown in Part 12. There is not normally any charge for a subject
access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you
make repetitive requests) a fee may be charged to cover our administrative costs in
responding. We will respond to your subject access request within 28 days and, in any case,
not more than one month of receiving it. Normally, we aim to provide a complete response,
including a copy of your personal data within that time. In some cases, however, particularly
if your request is more complex, more time may be required up to a maximum of three
months from the date we receive your request. You will be kept informed of our progress. - How Do You Contact Us?
To contact us about anything to do with your personal data and data protection, including to
make a subject access request, please use the following details:
Email address: climatejusticeuni@proton.me - Changes to this Privacy Policy
We may change this Privacy Notice from time to time. This may be necessary, for example,
if the law changes, or if we change our approach in a way that affects personal data
protection. Any changes will be immediately posted on our Site and you will be deemed to
have accepted the terms of the Privacy Policy on your first use of our Site following the
alterations. We recommend that you check this page regularly to keep up-to-date. This
Privacy Policy was last updated on January 2026.
©Climate Justice Universities Union